Jobs

Administrative & Content Assistant
(virtual position)

Position Overview:

The ideal candidate for this position is a problem solver with excellent communication skills and impeccable attention to detail. You are a critical-thinker with previous experience performing administrative tasks, working with blog and social media content, and you have a solid understanding of the health and wellness industry as well as an awareness of Diane Sanfilippo’s books, programs, etcetera. 

The ability to make realistic projections of how long tasks and projects will take you to complete, juggle multiple projects, and meet changing deadlines are essential to the position. In other words, you need to be sharp, pick up on things quickly (a fast-learner) and be unafraid to ask for clarification when necessary. No task is too small, and you take pride in completing your work on-time and with excellence while remaining open to feedback for edits when provided.

You’re self-aware, know your strengths, and do not over-promise. While you aren’t necessarily someone who is drawn completely to owning your own business, you find power in being a reliable right-hand, there-when-needed support system who can often think and act “one-step ahead” of what’s asked of you. You thrive in a fast-paced environment that offers flexibility while consistently challenging you to adapt and learn new skills. 

You are not looking to use this position as a short-term stepping-stone but rather one with which you can grow and develop, learn new skills and potentially take on more responsibility over time within it, perhaps later to advance within the company if such an opportunity should arise that matches your abilities and drive.

This role is part-time, roughly 15-20 hours per week, with potential for growth in hours depending on the candidate. The Administrative & Content Assistant reports directly to Diane and also collaborates with/supports the cross-functional team on a weekly basis as-needed. 

Role & Responsibilities:

  • Administrative tasks: Manage scheduling and appointments for Diane – including agendas, email, light travel arrangements. Respond to email inquiries of varying types – marketing inquiries, B2B, customer emails, etc.
  • Content creation/curation: Create and/or curate content for dianesanfilippo.com, balancedbites.com, and/or 21daysugardetox.com as-needed. Create email newsletter and blog post drafts. Assist with social media-to-blog content – taking social posts and converting them to blog post drafts. Copywriting and light graphic design using online apps like Canva.
  • Community Support/Engagement: Communicate and interact with/support readers and listeners (via email, newsletters & blog comments) as-needed; perform customer service duties (troubleshooting, order support, refunds, etc.) for program launches.

Skills & Abilities:

  • 5+ years work experience (not including internships)
  • Self-awareness and the ability to take constructive criticism in stride to improve your work and not take personal offense to feedback. If any of the below skills do not truly sound like you, but you think you can “fake it ‘till you make it” or “get better with time,” please do not apply.
  • Excellent written and verbal communication skills
  • Strong time-management skills and ability to prioritize
  • Organized, efficient, timely execution of small tasks and larger projects
  • Quick to learn new systems and technology
  • Timely communication via appropriate channels (email/ text/ calls/ Asana/ Skype) and collaboration with our remote team
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge and a consistently evolving and potentially growing role and set of responsibilities
  • Solid working knowledge of Microsoft Office (Excel included), Google Suite (Google docs, sheets, gmail, etc.), MailChimp (or other email marketing systems), WordPress, Canva, Instagram, Facebook, and Twitter.
  • You must have a late model computer with video-chat capabilities and the ability to work from home or remotely on-location and be able to travel as needed for offsite company meetings (no more than 2-3 times per year).
  • You must live in the United States.
  • Local to San Francisco is a plus.
  • Any/all more advanced graphic design skills a plus and are welcomed – Photoshop, InDesign, Illustrator.
  • Working knowledge of Asana is a plus.
  • A health or nutrition certification is also a plus, but not required for this position.

More you should know:
Working hours are typically in the 7am to 7pm Pacific time range (your hours can vary within there) but are not always limited to Monday through Friday. While I will not “schedule” your work, there may be work that needs to be done or tended to quickly over the weekend (from your phone most often), and flexibility in your working hours is essential. Work doesn’t stop just because it’s 5pm or because it’s Saturday if a customer has an urgent question, an order issue, or something with a program or website breaks. We have team calls every Monday, currently at 11am Pacific time but this is subject to change. The calls are always on Mondays for at least one hour but generally range up to 90 minutes or 2 hours depending on collaborative time with team members.

To apply, submit:

  • A cover letter that includes answers to the questions/tasks below labeled as 1, 2, and 3.
  • A PDF of your resume.
  • Please also complete the following tasks and submit in whatever format you think best exemplifies your work within your ability at this time:

1. Looking at Diane’s business/motivation-focused Instagram posts over the last several months, select one and create a sample draft of a blog post that would work in the format used in the most recent posts on dianesanfilippo.com.

2. Use this following podcast episode post and transcript to create a cohesive draft of a blog post (with a header image that generally fits the look and feel of Balanced Bites) that would present some of the key ideas from the episode in a concise, easy-to-understand way to the reader in 1,000 words or fewer. Note that you may change the language in the text to fit the written format versus the spoken-to-transcript format in which it currently exists.

https://balancedbites.com/podcast-episode-257-veganism-vs-paleo-the-importance-of-eating-meat

3. What are your Enneagram and 4-Tendencies personality types?  And, optionally, StrengthsFinder Top 5?

Send the above to [email protected] with the subject line “Assistant Job Application”


Video Editor
(virtual position)

POSITION OVERVIEW:

The ideal candidate for this position has strong, clear written and verbal communication skills along with your video editing skills. You work well independently as well as within a team environment and can prioritize projects to deliver on time and to specifications. You're detail oriented and able to work quickly but thoroughly, thinking strategically when necessary and simply executing when necessary. You have a positive attitude and can adapt to changing schedules as projects may demand. You're a fast learner, a self-starter, 

ROLE & RESPONSIBILITIES:

  • Write, produce, edit, and distribute a wide array of digital video content
  • Edit and produce both long-form (program modules and bonus content, call recordings) and short-form videos (recipes, Q&A/FAQs, special announcements, vlog series, education/informational, ads, testimonials, sales page content, book trailers, tour promotion, TV appearances)
  • Generating descriptions for video content, creating captions/subtitles for short-form videos
  • GIF animation & uploading to GIPHY

SKILLS & ABILITIES:

  • Proficient with Adobe Suite (Premiere, After Effects, Photoshop, Media Encoder)
  • Ability to work within brand standards, while producing creative, original content
  • Proficient in the following Software/Web Platforms: Adobe Suite – Premiere, After Effects, Photoshop, Media Encoder, Dropbox, Toggl, Giphy, YouTube, IGTV, Facebook, WordPress (DS, BB, 21DSD blogs)

To apply, submit:

  • A cover letter that includes answers to the questions/tasks below labeled as 1 and 2.
  • A PDF of your resume.
  • Please also complete the following tasks and submit in whatever format you think best exemplifies your work within your ability at this time:

1. Please include links to video content you’ve created of which you’re most proud and that represents styles that will be required of this role from what you see across our social media @dianesanfilippo, @balancedbites, and @21daysugardetox as well as our YouTube channel /dianesanfilippo.

2. What are your Enneagram and 4-Tendencies personality types? And, optionallyStrengthsFinder Top 5?

Send the above to [email protected] with the subject line “Video Editor Job Application”